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For Faculty

Tuesday, September 10, 2024

Deadlines

  • The Registrar’s office asks that faculty observe all deadlines for roster certification, and grade submission.
  • Roster Certification deadlines are sent to all faculty via email at the beginning of each semester. If you are unsure of the deadline, contact your chair, dean, or the Registrar’s Office.
  • In general, for 16-week terms, certified rosters are due on the 11th day of class. For 8-week terms, certified rosters are due on the 5th day of class.
  • Grade submission deadlines are listed on the  Academic Calendar.

Course Roster

Updated rosters for each course are available via the Campus Portal. Please use the most updated roster when taking attendance in your courses, especially during the first two weeks of the semester. This will ensure that your roster certification and attendance records for the semester are accurate. You can view your course roster through the Campus Portal.

Correct a Mistake in Your Roster

  1. You marked someone as "attended" that did not attend:
    a. Email the Registrar’s office from your @uaptc.edu e-mail account with the student ID, student name, course ID and request the student to be dropped as a "no show."
  2. You marked someone as a "no show" that has been attending:
    a. Email the Registrar’s office from your @uaptc.edu e-mail account with the student ID, student name, course ID and section number to request a reinstatement.

New Roster Certification

  1. Log in to the Campus Portal and select the Faculty tab, then roster certification. (Located on the left side menu)
  2. Select the appropriate term from the term drop down menu.
  3. Select the desired course from the course drop down menu.
  4. Click “proceed to certification”
  5. Students who have never attended should be marked as such in the drop down.
  6. When finished, click “Submit Roster.” Once you hit submit, you cannot edit the roster.
  7. When processing is finished you should see a green banner at the top of the screen that says “Roster submitted Successfully."
  8. A confirmation email will be sent to your UA-PTC email address within 5 minutes.

Non-enrolled Students

A non-enrolled student is one who is attending your class but is not listed on your roster. Non-enrolled students should not be allowed to sit in class. They should be referred to the Student Services Office.

Mid-Term Grades

  1. Log in to the Campus Portal and select the Faculty tab.
  2. Click the course center option on the left side of the screen:
  3. Make sure the correct term is selected, locate the course you want to grade and select “Grade Entry” from the drop down next to the course.
  4. You should see a column labeled “Midterm grade”. Enter your grades in this column and select “Save”

End of Term Grades

  1. Log in to the Campus Portal and select the Faculty tab.
  2. Under the Grade Entry heading, select “View Course List”
  3. Make sure the Term shows the current academic year.
  4. Select the Course you wish to grade.
  5. On the Grade Entry Screen you can choose to set a default grade and a default last day of attendance. If you choose to set a default you can still go back and change individual grades.
  6. Please make sure the Last Date of Attendance is accurate for all students with a grade of F, W, WX, and NC as this is critical information for financial aid.
  7. Scroll further down to get to individual student grade entry. Select the correct grade from the drop down. You do not need to fill out the absences column. Also, notice that W and WX grades are pre-populated.
  8. Once you have finished entering grades, select the “save” button. Once you select this button you will not be able to change grades.
  9. You can submit a partial list of grades, but again, once you hit save you cannot change those grades.

Submitting a Grade Change

Complete the Faculty Grade Change Form in the Campus Portal under the Faculty tab.

Contact Information

We are happy to answer your questions! Do not hesitate to call or e-mail.

Ashley Henry-Saorrono
Registrar
(501) 812-2206
[email protected]

Kristen Chadwick
Associate Registrar
(501) 812-2275
[email protected]