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Sunday, September 24, 2017

Deadlines

Course Roster

Roster Certification

How to Certify Your Roster

Correct a Mistake in Your Roster

Non-Enrolled Students

Non-Attendance

Administratively Drop a Student

Reinstating a Student to Your Class

End of Term Grades

Submitting a Grade Change

FERPA Training (Must be logged into the MyPTC Portal)

Contact Information

Deadlines

  • The Registrar’s office asks that faculty observe all deadlines for roster certification, administrative drops, and grade submission.
  • Roster Certification deadlines are sent to all faculty via email at the beginning of each semester. If you are unsure of the deadline, contact your chair, dean, or the Registrar’s Office.
  • In general, for 16-week terms, certified rosters are due on the 11th day of class. For 8-week terms, certified rosters are due on the 5th day of class.
  • The Administrative Drop deadline coincides with the last day to drop or withdraw as listed on the Academic Calendar.
  • Grade submission deadlines are listed on the Academic Calendar.

Please check your rosters carefully to make sure that your roster certification, administrative drops, and grade submissions are accurate.

Course Roster

Updated rosters for each course are available via the MyUAPTC portal. Please use the most updated roster when taking attendance in your courses, especially during the first two weeks of the semester. This will ensure that your roster certification and attendance records for the semester are accurate. You can view your course roster through the MyUAPTC Portal.

  • CampusConnect tab. Click “Roster.” Choose the term code from the list and click go. Then choose the desired course from the dropdown menu. Your roster will display.
  • CCLegacy tab. Click “Course Roster. ” A new window will open. Select the term code from the drop down menu, and click “Go.” Then choose the desired course from the displayed list and click “Go” or type in your 4-digit course code. Your roster will display.

Roster Certification

University of Arkansas - Pulaski Technical College is required to report accurate enrollment figures as of the 11th day class each semester. Roster certification is integral to determining accurate enrollment.

When certifying rosters, instructors report “no-show” students. These are students who have never attended class. For online courses, a no-show is a student who has not actively participated in the course. See the online course attendance policy in the academic catalog for more information.

Every instructor must certify that their rosters are correct for each of their courses by midnight on the day roster certification is due. You must certify your roster even if you do not have any no-show students.

How to Certify Your Roster

  • Log in to the MyUAPTC Portal.
  • Click the “CC Legacy” tab near the top of the page.
  • Click “Roster Certification” on the list.
  • Select the term code from the drop down menu, and click “Go.” Then choose the desired course from the displayed list and click “Go” or type in your 4-digit course code.
  • Your class roster will open with check boxes beside each student’s name for no-shows. No-shows are students who have never attended your class.
  • In the Classroom:
    In an on-campus class, a student who has never attended has never been present in the classroom.
  • In an Online Course:
    In an online class, a student who has never attended has not actively participated in the course (see Academic Calendar for further information).
  • Check the box beside each student who is a no-show. A pop-up box will ask you to confirm each student that you have marked as a no-show.
  • Review the list for accuracy, then click “Certify Roster.” No-show students will be immediately dropped from your roster once you click “Certify Roster.”

If you make an error during your roster certification, follow the instructions below:

Correct a Mistake in Your Roster

  1. You marked someone as ‘attended’ that did not attend:
    a. Email the Registrar’s office from your pulaskitech.edu e-mail with the 9-digit student ID, student name, and course and request the student to be dropped as a ‘no show.’
  2. You marked someone as a ‘no show’ that has been attending:
    a. Submit a Reinstatement Request through your myPTC Portal.
    b. Login to the myPTC Portal and go to the CC Legacy tab.
    c. Click “Grade Change and Reinstatements” tab on the left side on the page.
    d. Fill in the requested information on the Reinstatement Request form and click submit. You must use the student’s full 9-digit student ID when completing the request form.

Non-enrolled Students

A non-enrolled student is one who is attending your class but is not listed on your roster. Non-enrolled students should not be allowed to sit in class. They should be referred to the Student Services Office.

Non-attendance

Non-attendance occurs when a student is listed on the roster, attends at least once, but has quit coming to class or missed more than the maximum number of absences for a class. These students should be administratively dropped using the Administrative Drop procedures on Campus Connect. In the Summer terms, when administrative drops are not available, the students should be given a grade of “F.”

Administratively Drop a Student

To administratively drop a student from your class, use the MyPTC portal.

  1. Go to the “CC Legacy” tab and click “Administrative Drop.”
  2. Select the term code from the drop down menu and click “Go.” Then choose the desired course from the displayed list and click “Go” or type in your 4-digit course code.
  3. Your class roster will open with check boxes beside each name.
  4. Check the box beside the student you wish to drop. A pop-up box will ask you to confirm your selection.
  5. Review your roster for accuracy and click “Submit.” The student will be immediately dropped from your class once you click “Submit.”

If you administratively drop a student or mark an attending student as a no-show in error, you can request to reinstate the student to your class using the instructions below:

Reinstating a Student to Your Class

  1. Login to the myUAPTC Portal and go to the CC Legacy tab.
  2. Click “Grade Change and Reinstatements” tab on the left side on the page.
  3. Fill in the requested information on the Reinstatement Request form and click submit. You must use the student’s full 9-digit student ID when completing the request form.

End of Term Grades

Check the Academic Calendar for end of term grade deadlines. Note that when submitting end of term grades, you must include the last date of attendance for any student who receives a grade of "F."

Submit your grades through the MyUAPTC portal using the instructions below.

  1. Go to the CC Legacy tab of the MyUAPTC portal, and click “Grade Entry.”
  2. Select the term code from the drop down menu, and click “Go.” Then choose the desired course from the displayed list and click “Go” or type in your 4-digit course code.
  3. Your roster will display with a drop-down box beside each student.
  4. Choose the grade for each student using the dropdown box. For students receiving a grade of "F," you must enter the last date that they attended your class in the date field.
  5. Review each grade for accuracy, and select “Yes” to submit your final grades. You will receive an email with confirmation of your submitted grades.

If you make an error after submitting your grades, you may request a grade to be changed using the instructions below:

Submitting a Grade Change

  1. Login to the myUAPTC Portal and go to the CC Legacy tab.
  2. Click “Grade Change and Reinstatements” tab on the left side on the page.
  3. Fill in the requested information on the Grade Change form and click submit. You must use the student’s full 9-digit student ID when completing the request form.

Contact Information

We are happy to answer your questions! Do not hesitate to call or e-mail.

Catherine DiVito
Registrar
(501) 812-2206
[email protected]

Kristen Chadwick
Associate Registrar
(501) 812-2275
[email protected]